SanJoseCARecruiter Since 2001
the smart solution for San Jose jobs

Administrative Assistant- Construction Office

Company: Quanta Services
Location: San Jose
Posted on: September 15, 2019

Job Description:

Quanta Telecommunications Services safely provides comprehensive infrastructure services to fiber, wireline and wireless carrier customers within the communications industry. With a focus on delivering for our customers at the highest quality and service, we need smart, dedicated individuals that take pride in their work and have the savvy to thrive in a rapidly growing environment. Quanta Telecommunications is actively seeking an Administrative Assistant to support the Field Construction office located in San Jose, CA. In this role, you will monitor administrative projects, maintain schedules, perform some billing functions and serve as a backup to the existing assistant in the office, all while exercising confidentiality, tact and diplomacy.

  • Use business software applications (e.g. word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, meeting minutes, etc.; may prepare responses to routine correspondence and inquires.
  • Review/Enter/Process data for invoicing of clients
  • Utilize and maintain customer software and data bases
  • Maintain files and records, analyze data, and coordinate preparation of reports.
  • Handle a wide variety of complex and confidential situations and resolve conflicts involving the clerical and administrative function of the office.
  • Work collaboratively and coordinate with other Administrative Assistants for planning and implementing events and meetings during the year.
  • Assist Leadership with all functions of daily operations, including screening calls, coordinating travel arrangements, and processing expense reports, maintaining calendars and scheduling meetings.
  • Attend meetings and take actions to ensure deliverables are met.
  • Manage invoices and coordinate invoice approvals; work with Accounting for department purchases.
  • Maintain supply inventory; anticipate supply needs; place and expedite supply orders and verify receipts.
  • Adhere to internal standards, policies and procedures.DESIRED QUALIFICATIONS (Education, Experience and Skills):
    • High School Diploma Required; Associate degree preferred or its equivalent and 3 years of experience.
    • Ability to maintain confidentiality while working with sensitive information
    • Ability and willingness to work in a field construction office and maintain appropriate professionalism
    • Self-starter who is able to work independently while supporting the needs of the team
    • Excellent oral and written skills with an emphasis on grammar and proof reading
    • Appropriately professional appearance and ability to work with all levels of employees in the organization, up to and including the C-Suite executives
    • Strong decision making skills
    • Strong project coordination skills
    • Ability to prioritize deliverables to meet timelines WORK CONDITIONS:
      • Job is performed in a typical office environment, but is subject to time pressures and constraints, and is often dependent on input from others.
      • Business requirements may frequently necessitate that work be performed from home, after normal work hours or on weekends.
      • Business requirements may include periodic travel.
      • Subject to drug and alcohol testing, per applicable federal regulations or as required by Quanta. ADA JOB REQUIREMENTS:Reasonable accommodations will be made to ensure that the essential functions of the job can be performed and not hinder the employee's performance due to physical, mental or emotional disability. EQUAL EMPLOYMENT OPPORTUNITY:Quanta Telecom is an equal opportunity workplace. All employment decisions are made without regard to sex, race, color, religion, national origin, citizenship, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected categories. This includes providing reasonable accommodation if requested for disabilities or religious beliefs and practices.

Keywords: Quanta Services, San Jose , Administrative Assistant- Construction Office, Professions , San Jose, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Other Professions Jobs

ELECTRICIAN, INDUSTRIAL (Journey Level) - Madera
Description: Del Monte Foods, Hanford is immediately hiring for the following job openings:PLC PROGRAMMERIdeal candidate must possess at least 3 years of electrical/control systems experience. This experience (more...)
Company: DEL MONTE
Location: Madera
Posted on: 09/21/2019

Senior Communications Technician - San Rafael
Description: SENIOR COMMUNICATIONS TECHNICIANDepartment of Public Works 7,680 - 9,198/ MonthMarin CountySan Rafael, CAAt the County of Marin, our employees overwhelmingly report feeling their work is meaningful, (more...)
Company: Marin County
Location: San Rafael
Posted on: 09/21/2019

Parts Delivery
Description: br br Our Parts Delivery drivers provide excellent customer service through the safe and efficient delivery
Company: O'Reilly Auto Parts
Location: Merced
Posted on: 09/21/2019

Description: RANGER IWater Resources AdministrationCompensation Range: 4,324.00 - 5,256.00 MonthlyJob Summary: Under general supervision, perform a variety of tasks in the operation and maintenance of an outdoor (more...)
Company: Turlock Irrigation District
Location: Turlock
Posted on: 09/21/2019

Turret Forklift Operator (Night Shift - Tracy)
Description: Description br Clutter is currently seeking experienced and highly skilled Lift Operators focusing on turrets. The primary function will be to provide support to the supply chain by collecting, loading, (more...)
Company: Clutter
Location: Manteca
Posted on: 09/21/2019

CDL-A Owner Operators - $163,000 - $215,000 Average Annual Gross
Description: Now Signing on Owner Operators The Commercial Truckload Division is a fleet that OTR and Regional transporting dry van shipments which include new products, store fixtures, office furniture and trade (more...)
Company: Drive Atlas
Location: Ceres
Posted on: 09/21/2019

Turret Forklift Operator (Night Shift - Tracy)
Description: Description br Clutter is currently seeking experienced and highly skilled Lift Operators focusing on turrets. The primary function will be to provide support to the supply chain by collecting, loading, (more...)
Company: Clutter
Location: Ceres
Posted on: 09/21/2019

Hiring Owner Operator Team! Dedicated Lanes & Up tp 14K Miles in December
Description: Alan Ritchey is seeking Owner Operator Teams for seasonal position transporting US Mail from Dallas, TX and Des Moines, IA to California and back. Benefits: Paid weekly Direct deposit Dedicated lanes (more...)
Company: Alan Ritchey, Inc
Location: Ceres
Posted on: 09/21/2019

Warehouse Runner
Description: Service Champions is a fast growing leading provider of Home Comfort, Indoor Air Quality, Insulation and Water Heating solutions to the residential home market in the San Jose area. No previous warehouse (more...)
Company: Service Champions
Location: Sunnyvale
Posted on: 09/21/2019

Class A CDL Owner Operators-Percentage Pay-Local
Description: br br This position is for local residents only. br Class A CDL Owner Operators-Percentage Pay-Local br Turlock and Lodi, CA br br Yandell Truckaway, Inc. has been in business for sixty years (more...)
Company: Yandell Truckaway, Inc.
Location: Ceres
Posted on: 09/21/2019

Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

San Jose RSS job feeds