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Facilities Administrative Assistant

Company: Security Industry Specialists, Inc.
Location: San Jose
Posted on: January 15, 2021

Job Description:

About this position:Job Title: Facilities Administrative AssistantDepartment: FacilitiesLocation (City/State): San Jose, CAEmployment Type: Full TimeAbout us:Security Industry Specialists, Inc. (SIS) provides security solutions to some of the most recognized companies and brands in the world. We deliver services that consistently exceed those of our peers. We accomplish this through innovation, constant process improvement, and through an uncompromising commitment to hiring, retaining and rewarding the best talent available.Under the supervision of the Facilities Manager & Coordinator, the Administrative Assistant will be responsible for assisting with the operations of the corporate offices of the Company nationwide.JOB SUMMARY:Daily scheduling of facilities requestsCalendar Scheduling of recurring eventsMaintaining preferred vendor listsMaintaining vendor quotes, work orders & invoicesMaintain tracking system for reminders/updates for all requestsCollect information quickly and easily to determine prioritiesStreamline reports and forms on SalesforceConsolidate calendars of locations to respond more quickly to requestsObtain quotes from vendors for special projectsReview and approve invoices, filing paperwork accordinglyManage recurring tasks for vendorsMaintain floor plans and workstation assignments in Salesforce.Cleaning vendor attendance recordingMedical cabinet inventory/ reorderingEssential Covid supplies list/ reorderingMaintaining Vendor list by locationUpdating Facilities Requests as neededScheduling Vendor visits to our calendars by locationAny additional tasking that may require some manual labor and possible emergency repair supervision.KNOWLEDGE, SKILLS AND ABILITIES:Requiring excellent attention to detailAbility to work individually in a self-directed manner and as part of a team in group functions.Any combination of education, experience and measurable performance which demonstrates the capability to perform the duties of this position.Willingness and ability to learnMust be experienced at providing excellent customer service, and have the ability to work in an environment that requires handling multiple tasks at any given time.High degree of problem-solving and decision-making abilityAbility to prioritize and manage several tasks, coordinate necessary workflow; update and chase delegated tasks to ensure progress to deadlinesBasic knowledge of building systems such as electrical, plumbing, HVAC, IT/AV systems is preferredValid CA Driver''s License with a clean driving recordWeekend and evening hours may be required on occasionSome travel may be required on occasionStrong computer skills in Microsoft Office and work-related software preferredEffective written and oral communication skills with ability to compose routine correspondence WHAT WE CAN OFFER$18/per hourFull Benefits (Health, Dental, Vision, 401K contributions, PTO)A fun, dynamic work environmentSecurity Industry Specialists, Inc.Private Patrol Operator #PPO 13936Private Investigator #PI 28063by Jobble

Keywords: Security Industry Specialists, Inc., San Jose , Facilities Administrative Assistant, Professions , San Jose, California

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