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Real Estate Executive Assistant

Company: PRG Real Estate
Location: San Jose
Posted on: September 15, 2018

Job Description:

Our growing Real Estate office is looking for a high-energy, detail-oriented, full-time Executive Administrative Assistant to provide superior coordination of the front desk duties utilizing superior customer service, computer skills and professionalism.--

They should possess exceptional attention to detail and accuracy, be able to work in a fast-paced environment and support a tight knit team of sales agents. Real Estate experience is ideal but not required. We can train the right individual.

This high-energy, detail-oriented, professional will be responsible for performing tasks to efficiently run the day to day operations and servicing of Real Estate clients, while being the backbone of the sales team.

Responsibilities:
--- Build, implement and manage all systems for clients, database management and back office support
--- Coordinate marketing events and client activities
--- Oversee all listing files and listing marketing (Brochures, flyers, online marketing, etc.)
--- Supports the sales agents in the maintenance, documentation and follow-up of all their escrow related paperwork
--- Verify all disclosures have been sent within the required amount of time
--- Act as a liaison between clients and agents
--- Participate in company-provided training sessions
--- Manage contract to close process
--- Create and maintain an operations manual that documents all systems and standards
--- Be the first point of contact in handling customer inquiries and complaints
--- Keep agent informed about challenges and issues that need to be handled
--- Provide concierge level customer service to clients and customers
--- Work with all preferred vendors, including professional photographers, contractors, etc.
--- Shall send out weekly reminders of upcoming critical dates via email
--- Work with the title company as a secondary liaison on any necessary information/documentation to help get the property to a successful closing
--- Coordinate seller listing sign installation and removal at the appropriate times
--- Schedule photographers for all seller listings
--- Continue to take day to day office tasks away from agent, organizing workflow and reducing inefficiencies
--- Handle day to day office duties and administrative functions

Qualifications:
--- Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, Google Suite and Internet skills
--- Ideally Experienced in Real Estate, Transaction Coordination, Titles or Mortgages
--- Reliable and dependable
--- Have excellent attention to detail and high-level accuracy with documents
--- Flexible in daily routine; ability to prioritize and manage shifting responsibilities
--- Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities
--- Continue to maintain the good will and reputation of the entire team
--- Able to make quick and effective decisions, solve problems, as well as maintain confidentiality
--- Excellent verbal and written communication skills
--- Proficient in time management
--- A true professional, who supports the entire team in achieving their goals

About Company:
With over 15 years in business, Enrique Medellin leads PRG Real Estate, ranked among the TOP 10% of Realtors in the Bay Area. PRG has branded themselves as a new breed of agents who are redefining traditional methods, by bringing a fresh and modern approach to the every day Real Estate transaction. By leveraging cutting-edge marketing, the latest in Real Estate technology and providing customized service, PRG has earned a reputation for delivering extraordinary results for both buyers and sellers throughout the Silicon Valley/Bay Area.

PRG stands to set a new bar in both service and results for their clients, while empowering their agents and staff to grow both personally and professionally.

Check us out and get to know #TEAMPRG.

Website: www.PRG-RE.com

Zillow Profile: https://www.zillow.com/profile/TEAM-PRG/

Keywords: PRG Real Estate, San Jose , Real Estate Executive Assistant, Other , San Jose, California

Click here to apply!

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