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Meeting & Events Coordinator (San Jose, CA)

Company: CBRE
Location: San Jose
Posted on: July 8, 2024

Job Description:

Meeting & Events Coordinator (San Jose, CA)

Job ID




Service line

GWS Segment

Role type


Areas of Interest

Administrative, Customer Service


San Jose - California - United States of America

About the Role

Get ready for an exciting career with CBRE!

The Meeting & Events Coordinator is the customer service provider at the forefront of delivering a positive meeting and events experience as a cultural ambassador and service leader.

As a CBRE Meeting & Events Coordinator, you will assist with the coordination and execution of small to medium meetings, conferences, and events. This job is part of the Events job function. They are responsible for the creation, management, and execution of marketing events for internal and external clients.

What You'll Do:

  • Primary point of contact for smaller meetings and events. Provide support for larger and more complex meetings and events as needed.
  • Work with clients, vendors, and team members to coordinate guest services. This includes arrival experience, transportation, signage, displays, special needs requirements, printing, and event security.
  • Create a hospitable environment for attendees, event owners, and vendors on the day of the event.
  • Assist with conference room turnover and midday room refresh. Reconfigure rooms for evening indoor and outdoor spaces. Take direction from senior team members.
  • Respond to event activities such as gathering event supplies, equipment needs, food & beverage services, facility security, etc.
  • Conduct room set up, refresh, and removal of food, beverage, and service items. Maintain outlines of small space configurations, decor possibilities, and event-related event items.
  • Complete room checks and ensure technical and visual spaces are functional. Troubleshoot audio and technical issues.
  • Manage a small inventory of event supplies.
  • Coordinate master meeting and events calendar for small to medium-sized event spaces. Communicate events schedule with team and service providers.
  • Assist with post-event reporting and reconciliation. Escalate potential issues and concerns as appropriate.
  • Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
  • Impact through clearly defined duties, methods, and tasks are described in detail.
  • Deliver own output by following defined procedures and processes under close supervision and guidance.

    What You'll Need:
    • HS Diploma or GED required.
    • 1 to 2 years of prior work experience in event coordination, retail, restaurant, customer service, or other hospitality experience preferred.
    • Open to flexible schedules.
    • An organized individual with the ability to complete multiple objectives promptly.
    • Apply a high level of attention to detail as well as strong verbal and written skills.
    • Comfortable meeting and engaging with new people with a warm demeanor, being able to assess circumstances, empathize, and offer help.
    • Ability to comprehend and interpret instructions, and memos and ask clarifying questions. Desire to present information to an internal department and large groups of employees.
    • Requires basic financial terms and principles knowledge-the ability to calculate simple figures such as percentages.
    • Intermediate skills with Microsoft Office Suite products such as Word, Excel, PowerPoint, Visio, SharePoint, OneNote, Outlook, etc. Desire to learn new technologies and digital tools; such as Apps, databases, financial management, work order management, social networking, cloud technologies, handheld mobile technologies and applications, and communications.
    • Ability to work requiring significant walking or through other means of mobility. This includes standing in position for extended periods, reaching, bending, stooping, pushing and pulling, and frequently lifting up to 50 lbs.
    • Applicants will be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

      Why CBRE?

      A culture of respect, integrity, service, and excellence crafts our approach to every opportunity. Medical insurance, vision insurance, dental insurance, and more. We are guided by the needs of the cities we inhabit, the communities we build, and the world we thrive in!

      CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Meeting & Events Coordinator position is $58.000 annually [or $27.88 per hour] and the maximum salary for the Meeting & Events Coordinator position is $66,000 annually [or $31.73 per hour]. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE's applicable benefit program.

      Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

      Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

      NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.


      Host is a service line of CBRE, the world's largest commercial real estate organization. Our mission is to increase individual well-being, personal productivity and organizational effectiveness through people-led, technology-enabled services. Put simply: our goal is to help people work smarter and delight in doing it.

      Our experience offering connects employees to their environments - via technology, amenities, and communities that matter the most. Host's scalable product suite includes concierge-quality services provided by talented CBRE "hosts"; world-class customer service training and certification; and a powerful, enterprise-grade technology platform.

      The platform, which can be tailored to specific client requirements, features a robust mobile experience that allows users to navigate the workplace, schedule meetings with colleagues, reserve workspaces, use food and beverage services, and access building and concierge services.

      Find out more

Keywords: CBRE, San Jose , Meeting & Events Coordinator (San Jose, CA), Other , San Jose, California

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