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Emergency Program Administrator (Supervising)

Company: Valley Water
Location: San Jose
Posted on: November 23, 2021

Job Description:

Emergency Program Administrator (Supervising)

Valley Water

Salary: $10,462.40 - $13,398.67 Monthly

Job Type: Full-Time

Job Number: 01379-E

Location: CA, CA

Department: Chief Operating Officer - IT and Administrative Services

Closing: 11/30/2021 11:59 PM Pacific


Office of Emergency Services Unit (Position Code 0771)
COVID-19 vaccination requirement:
*To protect our most valuable assets, our employees, as well as the communities we serve, Valley Water requires all new hired Valley Water personnel to be fully vaccinated (for COVID -19) or to be formally excused from the requirement through the **reasonable accommodation process (for details, see bottom of job posting)
A 2.5% supervising differential will apply

Do you have experience in Emergency Management? Have you led and administered emergency management programs? Valley Water is searching for an Office of Emergency Services Supervisor to join our team!

The Office of Emergency Services Supervisor will work as the lead planner and administrator for the following emergency management programs: Emergency Operations Plan (EOP) and Annex, Business Continuity, Hazard Mitigation, Disaster Service Worker and Personal Preparedness. They will also participate in the Office of Emergency Services (OES) On Call Program, as well as potentially fill multiple positions within the Emergency Operations Center. This position will also be required to supervise the 2 Senior Management Analysts in the Office of Emergency Services, as well as basic administrative duties such as payroll and budget. This position will report to the Assistant Officer of Emergency, Safety and Security.

Key Responsibilities include, but are not limited to :
Lead planner and administrator for the following emergency management programs: Emergency Operations Plan (EOP) and Annex, Business Continuity, Hazard Mitigation, Disaster Service Worker and Personal Preparedness.
Participation in the Office of Emergency Services (OES) On Call Program, as well as potentially filling multiple positions within the Emergency Operations Center.
Basic administrative duties such as payroll and budget
Ideal Candidate's Background Includes:
Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria listed below.

Ideal Experience:
Six (6) years of experience in assigned program area, including either one (1) year in experience planning, organizing, coordinating, and directing various projects or programs, or serving as a subject matter expert or advisor in assigned program area. Ideal Skills and Abilities:
Train, organize, assign, and review the work of staff.
Manage and direct a comprehensive emergency management program having Valley Water wide impact.
Perform professional and technical support services relative to assigned areas of responsibilities.
Develop and administer assigned program goals, objectives, and processes.
Analyze and assess programs, policies and operational needs and make appropriate adjustments.
Interpret, review, and analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals and objectives.
Research, analyze, and evaluate new service delivery methods and techniques.
Prepare and administer large and complex budgets.
Interpret and apply applicable federal, state, and local policies, laws, and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work
Ideal Knowledge:
Principles, practices, methods, and tools of the program's underlying subject matter.
Principles and practices of program development, administration, and evaluation.
Applicable laws and regulatory codes related to principles and techniques of research, investigation, and analysis.
Operations, services, policies, and processes of Valley Water.
Principles of business writing and report preparation.
Principles of organization, administration, budget, and personnel management.
Ideal Training and Education:
Equivalent to a bachelor's degree from an accredited college or university with major course work in business administration or a related field. Directly related experience may be substituted for the college requirement on the basis of one and one-half years of experience for one year of education to a maximum of four years.

Required License or Certificate

Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis. To review the Classification Specification, please click here (Download PDF reader)

Selection Process

(1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview.
(2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.

NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary.
Consideration may be given to existing applicant pools within the same classification.
COVID-19 vaccination requirement: * Fully vaccinated means (1) it has been at least two weeks since a person has completed the entire recommended series of a COVID-19 vaccine, and (2) the person has provided proof of vaccination in a form consistent with the requirements for verification of vaccine status in the State of California's July 26, 2021 Public Health Officer Order. **Limited Exemptions to Vaccination Requirement An individual who has been provided a job offer may request a reasonable accommodation to the vaccination requirement if they: 1. Have a contraindication recognized by the U.S. Centers for Disease Control and Prevention (CDC) or by the vaccine's manufacturer to every approved COVID-19 vaccine. A contraindication means a condition that makes vaccination inadvisable; 2. Have a disability and are requesting an exception as a reasonable accommodation based upon this disability; or, 3. Object to COVID-19 vaccination based on their sincerely held religious belief, practice, or observance.
Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.

Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 1-408-630-2260.

Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.

To apply, please visit


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Keywords: Valley Water, San Jose , Emergency Program Administrator (Supervising), Other , San Jose, California

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