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Library Aide PT

Company: City of San Jose, CA
Location: San Jose
Posted on: June 12, 2021

Job Description:

The San Jos Public Library System has numerous libraries throughout the City. We hire Library Aides for each of these locations, and for our Library Aide Substitute Pool. This is an entry-level classification designed primarily for individuals who work approximately 12 hours per week.

Library Aides selected for specific locations are normally scheduled to work approximately 12 hours per week, on a year round regular basis. Library Aides selected for our Substitute Pool are scheduled to work at various locations as needed. The days and hours assigned will vary depending on which location you are assigned to and the scheduling needs of that branch/unit. Most Library Aides will be required to work some evenings and weekends.

The main responsibility of a Library Aide is to file materials on the shelves quickly and accurately and to keep shelves in order so that customers can locate items easily. Library Aides also assist with unpacking, sorting and delivery of library materials; clearing tables and other areas of material and straightening seating areas; setting up displays; opening and closing the facility; emptying book return drop boxes; and other similar duties as assigned.

These positions require lifting, carrying, pushing, and pulling materials and objects up to 25 pounds, or heavier weights, in all cases with the use of proper equipment; packing, unpacking and transporting shipment boxes; reaching, bending, and stooping to put materials on low and high shelves; actively moving for up to four hours at a time, retrieving items from deep bins, and standing for periods of time.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.


The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

Job Expertise - demonstrates knowledge of and experience with applicable technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance.

Reliability - Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.

Team Work & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.

Multi-Tasking - can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).

Minimum Qualifications

  1. Education: none

  2. Experience: none

Special Qualification: Must be at least fourteen (14) years of age. Applicants under the age of 18 must obtain a work permit prior to starting work with the City.

Applicants who are 17 years of age and high school graduates are not required to have a work permit; however, they must submit a copy of their high school graduation certificate or equivalent (G.E.D. or California Certificate of Proficiency).

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent, or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

Selection Process

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise.

You will be prompted to answer the following job-specific questions during the online application process. Please note that there is a 4,000-character limit, including spaces, for each text response.

  1. Select the skill/experience that you possess (SELECT ALL THAT APPLY):
  • Filing
  • Numerical Filing
  • Pushing or pulling heavy items
  • Sorting Items
  • Packing/Unpacking bins or boxes
  • Shelving/Stocking Items
  • Performing repetitive tasks
  1. You have experience working or volunteering in: (select all that apply)
  • a library
  • in a library-like setting, such as book store, retail or office environment.
  • none of the above
  1. Describe your experience selected above. Include the organization's name, duration of employment/volunteering, and job duties.

  2. Describe a team project you worked on and what your role was on the team.

  3. Describe your experience working or volunteering in a fast-paced environment.

  4. Are you at least fourteen (14) years of age?
  • Yes
  • No
  1. I am available to work: (select all that apply)
  • at least twelve (12) hours a week
  • at least three days per week
  • at least four hours a day, typically between 8:00 am - 9:00 pm
  • None of the above
  1. Can you work at any of the City's 25 library locations? (For a complete list locations, go to
  • Yes
  • No

You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Kristen van der Molen at or (408)808-2179.

Keywords: City of San Jose, CA, San Jose , Library Aide PT, Other , San Jose, California

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