Program Coordinator - Full-time Day Shift (San Jose, CA)

Company: Kaiser Permanente
Location: San Jose
Posted on: April 8, 2021

Job Description:

Important Update: In response to the COVID-19 pandemic, Kaiser Permanente is moving to a virtual recruitment process including telephone and video interviews to help ensure the health and safety of our employees, candidates, and communities. Also, some hiring activities may be delayed or suspended in certain geographic areas and job categories. For more information on Kaiser Permanente's response to COVID-19, visit our Resource Center . Our company doesn't run without our administrative professionals. Come join a team where you will utilize your strengths and have the opportunity for personal growth, empowering you to realize your potential. Program Coordinator - Full-time Day Shift (San Jose, CA) Location: San Jose, CA Job Number: 892289 Date posted: 12/30/2020 Submit Interest Description: Under limited supervision, serves as the program liaison by providing support duties to include the implementation, delivery and monitoring of a program. Activities require judgment and initiative to determine proper approach or action to take in non-routine situations and extensive knowledge of the organizational unit to include operating policies, procedures, and protocols, and administrative concepts, principles and accepted practices in the occupation. Essential Responsibilities:

• Ensures smooth functioning of program in accordance with policies and procedures, regulations and other compliance requirements. Coordinates activities within and external to the department by answering questions about program operations, policies and procedures.
• Tracks milestones in project plans and contacts team members to ensure timely follow through and completion of assignments.
• Schedules conference rooms, caterers, audiovisual equipment and various support requirements for project teams. Coordinates administrative workflow of the department, and recommends new processes as needed. Participates in various committee meetings related to the ongoing development and modification of the program.
• Prepares various communication materials utilizing Word, PowerPoint, Excel, pivot tables, Visio and other similar software for a variety of management information reports.
• Screens phone and email inquiries; assesses problems or questions to determine appropriate response general policies and procedures.
• Performs assignments that require researching and collecting information, verifying validity of data and analyzing information. Prepares narrative, graphic and other presentation that summarizes findings and variances.
• Provide recommendations based on data analyses to include procedural and policy changes. Uses a variety of software and databases to retrieve required information and to prepare communications, letters, reports, confidential documents, etc. Utilizes databases to include data entry, extract data, identifying and correcting data, and running reports for management information, budget analysis, performance metrics and other required data.
• May oversee portion of a department budget and make budget recommendations as required. Independently tracks and compiles reports with actual to budget variances and trend analysis as required.
• Performs other related duties as required. Basic Qualifications: Experience
• Minimum five (5) years of experience performing administrative support functions for department managers. Education
• High School Diploma or General Education Development (GED). License, Certification, Registration
• N/A Additional Requirements:
• Excellent customer service and oral and written communication skills required.
• Familiarity with use of databases such as Access to enter and to retrieve data for management information reporting and analysis.
• Advanced level proficiency with MS Word, and intermediate level proficiency with PowerPoint, Excel or Access (required only if applicable to department's needs).
• Accuracy, productivity, dependability and good attendance record a must.
• Must be able to work in a Labor/Management Partnership environment. Preferred Qualifications:
• Experience in coordinating and providing support to large complex projects.
• Experience in academic hospital setting or equivalency
• Ability to work independently with precise attention to detial
• Excellent written and verbal communiation, significant experience with presenting information in various forms
• Preferred knowledge of ERAS, NRMP, ACGME/WebADS, specialty board, Medtrics (or other residency managmenet suite)
• Experience in resident evaluations, recruitment, program accreditation, information technology Primary Location: California,San Jose,San Jose Building 6 Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 8:00 AM Working Hours End: 5:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: NUE-NCAL-09-NUE-Non Union Employee Job Level: Entry Level Job Category: Administration, Clerical and Support Services Department: GME Administration Travel: No Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
  
  External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.
  Learn About Administration, Clerical & Support Services Careers Our Events Connect with a member of the Kaiser Permanente team at an upcoming career or professional event. We look forward to seeing you! Sign up to receive information about opportunities that relate to your interests.

Keywords: Kaiser Permanente, San Jose , Program Coordinator - Full-time Day Shift (San Jose, CA), Other , San Jose, California