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Supervising Paralegal - County Counsel

Company: The County of Santa Clara - County Counsel
Location: San Jose
Posted on: May 14, 2022

Job Description:

DescriptionUnder general direction, to supervise paralegals providing paraprofessional services to attorneys and to perform the most complex and/or difficult paraprofessional services.

The Office of the County Counsel for the County of Santa Clara is one of the premier public law offices in the country. The Office of the County Counsel is the general counsel for the County of Santa Clara, including the Board of Supervisors and all County departments and agencies. The Office's attorneys work in a wide array of practice areas, including civil litigation, government operations, labor and employment, health and hospital, environment and land use, public safety and justice, child welfare, probate/conservatorship, workers' compensation, real property and public works, civil and code enforcement, and social justice and impact litigation. The Office's work covers a wide array of policy matters that significantly affect the health, safety, and well-being of the County's 1.9 million residents.

The Supervising Paralegal in the Office of the County Counsel will oversee a team of approximately 10 Senior Paralegals and Paralegals who work in a variety of legal practice areas involving civil and quasi-civil litigation in superior court, federal court, and before administrative agencies and arbitrators. Among other responsibilities, the team gathers and evaluates documents for civil and administrative litigation, subpoenas, and public records act requests; performs legal research; and drafts or prepares legal documents for discovery, trials or hearings, alternate dispute resolutions, or appeals. The Supervising Paralegal supervises processes used by paralegals, provides administrative oversight, assigns tasks and projects, monitors work progress and work quality, assesses development needs, and implements training programs for paralegal staff. This is an opportunity for candidates with excellent paralegal and supervisory skills to oversee a team performing a broad assortment of paralegal work in the civil law context.

You must attach a resume and writing sample to your job application in order to submit your application for this recruitment.
Typical Tasks

  • Plans, organizes, schedules, assigns, reviews, and evaluates the work of subordinate staff;
  • Approves and schedules vacation, sick leave, and other requests for time off;
  • Maintains work production, meets established deadlines, and makes determinations regarding emergency situations;
  • Performs complex legal research, drafts and prepares a variety of legal documents, interviews clients;
  • Interviews and recommends selection of employees;
  • Assesses long-term training needs, develops, and implements appropriate training;
  • Provides counseling and other discipline as needed (e.g. unfavorable reports, recommends suspension);
  • Analyzes operations and recommends work method and efficiency improvements;
  • Assists the administration in the development, implementation and modification of policies and procedures;
  • Evaluates policy or law changes and recommends appropriate procedures for compliance;
  • Responds to procedural questions and assists in coordinating work assignments and priorities for paralegal staff;
  • Gathers data and prepares management reports;
  • Performs related work as required.Employment StandardsPossession of one of the following:

    (1) A paralegal certificate from an American Bar Association (ABA) approved paralegal program;
    (2) A certificate of completion of a paralegal program at, or a degree from, a postsecondary institution that requires the successful completion of a minimum of 24 semester, or equivalent, units in law-related courses and that has been accredited by a national or regional accrediting organization or approved by the Bureau for Private Postsecondary and Vocational Education;
    (3) A baccalaureate degree or advanced degree in any subject; plus a minimum of one year of law related attorney supervised* experience; and a written declaration from that attorney* stating that the person is qualified to perform paralegal tasks;
    (4) A high school diploma or GED, plus a minimum of three years of law-related attorney supervised* experience; and a written declaration from that attorney* stating that the person is qualified to perform paralegal tasks. This experience and training shall be completed no later than December 31, 2003.

    • The supervising and declaring attorney must be an active member of the California Bar for at least the preceding three (3) years, or have practiced in the federal courts of California for at least the preceding three (3) years.
      Paralegals are required to certify completion of Mandatory Continuing Legal Education (MCLE) credits every two (2) years. These credits consist of four (4) hours of general law or a specialized area of law, and four (4) hours of legal ethics.

      Experience Note: The required knowledge and abilities to perform this function are typically attained through approximately three (3) years experience performing work equivalent to that of a Senior Paralegal within Santa Clara County. Completion of college level coursework in supervision or management, business administration or a related field, or lead or supervisory work experience is highly desirable.

      Knowledge of:

      • Principles and techniques of supervision and training;
      • General office practices and procedures;
      • Communication skills including interviewing techniques;
      • Legal research methods and legal resource material, discovery and fact investigation;
      • Principles of legal writing;
      • Ethics of law practice;
      • Civil and/or criminal legal processes and judicial structure;
      • Skills necessary to perform issue identification;Ability to:
        • Plan, organize, and supervise the work of others;
        • Determine priorities;
        • Establish and maintain working relationships with the public and co-workers;
        • Negotiate and resolve administrative issues;
        • Develop and revise work methods and procedures to reflect changes in laws, regulations, and other requirements;
        • Prepare complex legal papers requiring a great amount of original writing;
        • Perform advanced legal research;
        • Speak and write logically and effectively;
        • Analyze and interpret applicable codes, laws, ordinances, and statutes and prepare policies and procedures in response to them;
        • Prepare and organize evidence.

Keywords: The County of Santa Clara - County Counsel, San Jose , Supervising Paralegal - County Counsel, Legal , San Jose, California

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