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Payroll Administrator

Company: San Jose Sharks
Location: San Jose
Posted on: June 26, 2022

Job Description:

TITLE: Payroll AdministratorPOSITION TYPE: Full Time, ExemptCOMPANY: Sharks Sports and Entertainment, LLCLOCATION: On site/HybridREPORTS TO: Payroll supervisor POSTING DATED: June 13th 2022 Summary: Team TealBorn in 1991, Sharks Sports and Entertainment ("SSE") has grown into a multi-faceted organization that includes the SAP Center, the NHL San Jose Sharks, the AHL San Jose Barracuda, three Sharks Ice facilities, and the non-profit Sharks Foundation. Additionally, we are growing our organization through expansion in the Bay Area and surrounding communities in Northern California. We work and play in the Bay Area, and are deeply influenced by the technology, innovation, diversity, and commitment to excellence that surrounds us. Our culture is transforming to reflect those values, with an eye towards a pioneering, forward-thinking, and inclusive environment in sports and entertainment. We live, work, and innovate by a set of Pioneering Principles:T - Team success is more important than individual successE - Exceptional experience is non-negotiable in everything we doA - Appreciate others for their diversity and opinions M - More risk leads to more rewards and expands our comfort zonesT - Trust that all teammates have the best intentionsE - Empower all teammates to make informed decisionsA - Always say what you really mean and do what you sayL - Lead by showing the respect to others you expect from themWe strive to unite people through a shared love of ice sports, entertainment, and our hometown. We are Teal Together; we are Team Teal. Position Overview: The Payroll Accountant is responsible to perform the payroll administration and accounting duties in an accurate and timely manner. The organization's fiscal year ends annually on June 30. Essential Duties and Responsibilities:

  • Manage administration duties for payroll systems utilizing SAP Success Factors payroll. Establish and maintain employee and corporate master files. Assist employees with website access.
  • Calculate and process commissions, bonuses, union raises, anniversary raises and reimbursements.
  • Process assigned payroll(s) timely, and accurately, including all interim processing such as voids; replacement checks; terminations; and corrections.
  • Reconcile and process Union and WIP reports on a monthly basis.
  • Prepare and process semi-monthly, and special payment runs for 200+ employees (includes exempt, non-exempt, and contract employees).
    • Initiate garnishments and other withholdings to appropriate agencies.
    • Ensure compliance with payroll/employment laws, rules and regulations.
    • Update and maintain all required internal reconciliations and schedules related to payroll.
    • Generate labor reports from time-tracking system (ABI).
    • Maintain and reconcile time-off reports.
    • Communicate with employees and/or agents regarding any payroll inquiries.
    • Manage all aspects of W-2 generation and distribution.
    • Prepare reports as needed for various projects including, but not limited to 401K review, Workers Comp census, SOC1 documentation, compliance procedures, audit inquiries and any other tasks that may be assigned related to the payroll.
    • Facilitate regular meetings with coworkers from designated business units. Minimum Qualifications:
      • Two- year business or accounting degree or equivalent.
      • Minimum 5 years of payroll processing experience.
      • Excellent organizational, interpersonal and communication (oral and written) skills.
      • Ability to maintain effective work relationships.
      • Ability to prioritize and to satisfy diverse, multiple, time critical demands.
      • Evaluate processes for efficiency and relevancy.
      • Ability to maintain confidentiality and to ensure privacy of all data.
      • Experience with database structures and associated reporting tools.
      • Experience working with the SAP Success Factors Payroll application and ABI timekeeping.
      • It is imperative that you can work independently without supervision, be s-directed and demonstrate initiative.
      • Exhibit good judgment and decision-making skills, as well as ability to manage your own time and implement your own schedule
      • Payroll Certification- Not required but is a plus.
      • Knowledge of wage labor laws and union labor compliance. Not a requirement but would be a plus.
      • Strong knowledge of Microsoft Windows, Office and Advanced Excel Skills.
      • Self starter with a sharpened sense of urgency and the ability to regularly meet deadlines. At this time, all SSE employees must be fully vaccinated against COVID-19 prior to working onsite at any SSE facility, unless the individual is able to telework or is otherwise eligible for an exemption in accordance with applicable law. If on-site services are to be performed, SSE will require you to certify your vaccination status as part of the onboarding process.What We Offer:
        • Competitive compensation
        • A robust package of healthcare benefits; 401(k) retirement.
        • Central office location in downtown San Jose at the heart of Silicon Valley; convenient access to Caltrain, VTA, major freeways and free parking.
        • The opportunity to work with a variety of passionate individuals, committed to innovating exceptional sports and entertainment opportunities in our hometown.
        • An inclusive culture which values diversity of background and a passion to improve our SSE's commitment to change with impact on our community and industry.
        • Potential for flexible scheduling and telework opportunities.This position is not eligible for U.S. work authorization sponsorship.Our Commitment to Diversity, Inclusion & BelongingHere at Team Teal, we recognize and celebrate that individuals come with a wealth of experience and talent well beyond any list of required skills and qualifications - in fact, we believe diversity of backgrounds and skills, combined with passion, are the most important keys to meaningful innovation and excellence. Therefore, we encourage people from all backgrounds to apply to our positions. Please let us know if you require accommodations during the interview process. Sharks Sports and Entertainment is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender identity, gender expression, national origin, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veterans' status, pregnancy, childbirth and related medical conditions, genetic information, or any other classification protected by applicable federal, state, and local laws and ordinances. Notice to Recruiters and AgenciesSSE recruits candidates directly, rather than through third-party recruiters or agencies. Under no circumstances will SSE pay a fee for candidates submitted or presented without a signed recruiting agreement in place between SSE and the recruiter or agency prior to the submittal; any submittal must be for requisition specifically and individually assigned in writing by SSE's HR department. In the case of candidate(s) submitted or presented to SSE by a recruiter or agency without a signed agreement AND written assignment by SSE Human Resources, SSE explicitly reserves the right to pursue and hire those candidate(s) with no financial obligation to the recruiter or agency.

Keywords: San Jose Sharks, San Jose , Payroll Administrator, Human Resources , San Jose, California

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