SanJoseCARecruiter Since 2001
the smart solution for San Jose jobs

Grants Management Analyst I/II

Company: Valley Water
Location: San Jose
Posted on: June 7, 2024

Job Description:

Grants Management Analyst I/II

Valley Water

Salary: $109,324.80 - $139,963.20 Annually

Job Type: Full-Time

Job Number: 01787-E

Location: CA, CA

Department: Financial Planning and Management Services

Closing: 6/12/2024 11:59 PM Pacific


NOTE Regarding Salary: A 3% COLA (Cost of Living Adjustment) will apply as of 6-24-24

The Grants and Claims Management Unit with Valley Water is the centralized unit for seeking and managing grants brought in to help fund Valley Water projects. Core components of this work that this position will support include pre-award (seeking grant opportunities, helping to write applications, working with project teams), compliance (ensuring Valley Water can meet state and federal grant terms and conditions, including The Federal Emergency Management Agency (FEMA) standards, working with Procurement), and communications with project teams, management, and the Board of Directors. Additional work in the unit includes tracking and reporting awarded grants for reimbursement, which this position may support during high workloads (e.g., end of quarter, annual reporting).

The work will include preparing technical documents such as grant applications, reimbursement packages, work plans, and budgets for grants. The management analyst helps conduct research from internal and external sources on topics related to grant administration. The analyst will organize and maintain grant databases, will assist in identifying and pursuing grant opportunities, and assist in writing grant applications.

Key Responsibilities include, but are not limited to:

  • Grant writing/technical writing
  • Attention to detail
  • Time management
  • Knowledge of finance/budgeting
  • Knowledge of procurement/contracting
  • Software skills (Word, excel, Smartsheet, Docusign)
  • Communications (we work with large teams across the agency as well as with granting agencies)
  • Ability to work independently and report out findingsIdeal Experience:
    • For Management Analyst I: One (1) year of experience performing administrative, operational, management, or financial analysis of complex issues.
    • For Management Analyst II: Three (3) years of experience performing administrative, operational, management, or financial analysis of complex issues.Ideal Skills and Abilities:
      Management Analyst I:
      • Learn the operations, policies, and procedures of Valley Water and assigned area.
      • Perform accounting, auditing, financial, and fiscal systems analysis.
      • Analyze journals, ledgers, reports, and related information and recommend improvements to financial record-keeping systems.
      • Perform responsible and difficult administrative work involving the use of independent judgment and initiative.
      • Analyze, recommend, and develop improvements in operations, procedures, policies, and methods.
      • Coordinate and participate in administrative, budgeting, and fiscal reporting activities.
      • Organize and coordinate budget development processes.
      • Learn pertinent federal, state, and local codes, laws, and regulations.
      • Prepare a variety of clear and concise administrative, financial, statistical, and analytical reports.
      • Collect, interpret, analyze, and evaluate varied information and data.
      • Organize and prioritize a variety of projects and tasks.
      • Train, organize, assign, and review the work of staff.
      • Communicate clearly and concisely, both orally and in writing.
      • Establish and maintain effective working relationships with those contacted in the course of work.
      • Use common desktop applications and software.Management Analyst II:
        • Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
        • Coordinate and participate in administrative, budgeting, and fiscal reporting activities.
        • Independently identify, plan, and conduct management, financial, administrative, and operational studies.
        • Develop improvements in operations, procedures, policies, or methods.
        • Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
        • Perform quantitative and qualitative analyses to evaluate assigned projects, programs, and activities.
        • Develop and maintain specialized computer software and databases for gathering and analyzing data.
        • Interpret, apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations, technical written material, and Valley Water policies and procedures.
        • Represent the unit/division and Valley Water in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.Ideal Knowledge:
          Management Analyst I:
          • Principles and practices of public administration as applied to assigned operational unit and program administration.
          • Principles and practices of administrative, organizational, economic, and procedural analysis.
          • Methods and techniques used to analyze business/operational processes and recommend solutions for existing problems.
          • Principles of budget preparation, analysis, forecasting, and control.
          • Principles and procedures of financial recordkeeping and reporting.
          • Methods and techniques used to collect and analyze data and prepare reports based on findings.
          • Government agency programs such as, but not limited to, finance, budgeting, procurement, human resources, government relations, legal, water utility and watershed operations and management, and/or other related programs.
          • Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
          • Principles of business writing and report preparation.
          • Common desktop applications and software as well as specialized software related to the work.
          • Principles, practices, and responsibilities involved in leading work of assigned staff.Management Analyst II:
            • Complex theories, principles, and practices of public administration as applied to operational unit and program administration.
            • Sources of information related to a broad range of Valley Water programs, projects, services, and administration.
            • Methods of quantitative and qualitative analyses to evaluate assigned projects, programs, and activities.
            • Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
            • Principles of budget preparation, analysis, forecasting, and control. Ideal Training and Education:
              Equivalent to a Bachelor's degree from an accredited college or university with major course work in public administration, business administration, accounting, finance, or a related field. Directly related experience may be substituted for the college requirement on the basis of one and one-half years of experience for one year of education to a maximum of four years

              Required License or Certificate

              Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.
              To review the Classification Specification, please click

              Grants and Claims Management Unit (Position Code 1110)Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date.

              This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite.

              Selection Process

              (1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview.
              (2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.

              NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary.
              Consideration may be given to existing applicant pools within the same classification.
              Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.

              Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260.

              Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.

              To apply, please visit

              Copyright -2024 Inc. All rights reserved.


Keywords: Valley Water, San Jose , Grants Management Analyst I/II, Executive , San Jose, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

San Jose RSS job feeds