Manager, Grants Administration
Company: SACNAS
Location: San Jose
Posted on: March 20, 2023
Job Description:
The Society for Advancement of Chicanos/Hispanics and Native
Americans (SACNAS) is the largest multicultural and
multidisciplinary STEM diversity organization in the country. is an
inclusive organization dedicated to fostering the success of
Chicanos/Hispanics and Native Americans, from college students to
professionals, in attaining advanced degrees, careers, and
positions of leadership in STEM. SACNAS serves over 8,000 active
members and has 115 student and professional chapters throughout
the United States and Puerto Rico. SACNAS influences a larger STEM
community of over 25,000 through outreach, advocacy, and production
of the - -SACNAS seeks an experienced and highly qualified Manager,
Grants Administration to support the effective use and reporting of
new federal grants, and other grant-funded projects, programs, and
initiatives -central to the organization's mission. The Manager
operates at the interface of all SACNAS departments, including
programs, operations, accounting/finance, and fund development. The
manager supports efforts to secure grant resources and implement
programs to fidelity, including -maintaining impeccable data
(programmatic and financial) systems and records and developing
high-quality reports. A successful candidate will possess a unique
blend of professionalism, candor, and humility as the Manager will
work closely with members of the Board of Directors who, as senior
scientists with national standing, are generously serving as
Principal Investigators (PIs), to support reporting and compliance
on federal grants; and the Manager will routinely interface with
the executive team to support decision making that maintains grant
integrity to both program fidelity and reporting
accountabilityDuties and Responsibilities -
- Responsibility for the full grant lifecycle including support
for proposal development, grant award management processing, and
compliance, and implementation compliance monitoring
- Identify corporate, foundation, and government grant
opportunities and support the development of grant proposals,
including project managing proposals across departments to funding
sources. -
- Stay current on federal government policy changes that affect
sponsored projects administration. -
- Build and develop strong interrelationships with sponsors and
other collaborating institutions. -
- Work collaboratively to resolve issues with the PIs to satisfy
the requirements of the funding agency and SACNAS. -
- Act as primary liaison for SACNAS in matters pertaining to pre-
and post-award management of grants. -Educate the team on pertinent
regulations and requirements for such activities. -
- Other activities as assigned. - -Grant Proposal Development -
- Assist the Fund Development, Finance, and Programs team in all
aspects of proposal development: interpret proposal guidelines,
prepare budgets and check justifications, complete standard forms,
and certifications, and review proposals for compliance. -
- Support inquiry applications and process -
- Manage reporting requirements (ability to navigate reporting
system required) -
- Register for and utilize the necessary inquiry, application,
and reporting system to apply for or receive grant funding. -Grant
Award Management -
- Coordinate with Finance to prepare grant projects with
accounting -
- Prepare and maintain annual grant budgets and reconcile and
review expenditures -
- Prepare monthly grant accounting reports for Principal
Investigators (PIs) and organization leadership team -
- Prepare, maintain, and track grant progress as it relates to
grant objectives and expenditures -
- Prepare regular grant tracking reports for PIs and funders
-
- Act as organizational liaison with funders -
- Coordinate and facilitate regular check-in meetings with PIs
and relevant program staff -
- Coordinate with Finance to prepare invoices, federal draws,
financial reports, and compliance reports as may be required -
- Coordinate with PIs for timely submission of progress and
financial reports. -
- Address post-award issues, including requests to re-budget or
obtain no-cost extensions -
- Monitor adherence to all relevant policy and procedures
requirements of grantors -
- Keep all files, databases, and compliance records current
-Skills and Abilities - -
- Knowledge and experience with budget tracking tools and grant
project accounting software -
- Knowledge of federal, state, local, and foundation grant
compliance, guidelines, and standards -
- Broad knowledge of grant reporting processes and practices
-
- Sound judgment with proven success at making timely decisions
that keep the organization moving forward -
- Ability to manage multiple and competing deadlines, and
activate others to achieve collaborative deliverables; adept at
creating internal partnerships with peers above and below on the
org chart -
- Sense for continuous improvement, with an ability to find the
most effective and efficient processes to optimize workflow. -
- Action-oriented and eager to embrace new opportunities and
tough challenges with a sense of urgency, high energy, and
enthusiasm. -
- Excellent organizational and project management skills; ability
to meet deadlines, and help others meet their deadlines -
- Experience with grant management and payment procurement
systems -Competence with the following grant submission, reporting,
and compliance portals: -
- Smartsheet (project management and collaboration) -
- SurveyMonkey (digest and translate data into strategies and
messages) -
- Well-developed computer and office skills, including
proficiency in Microsoft Office suite (Excel, Word, PowerPoint, and
Outlook) and Microsoft Teams
- Self-motivated and able to work both independently and as a
team member -
- Ability to read, interpret and analyze proposal guidelines and
effectively explain them to all levels of staff, noting impacts and
potential issues -
- Excellent time management and organizational skills;
detail-oriented; and ability to manage multiple, shifting
priorities and prioritize in a deadline-driven environment -
- Exceptional attention to detail and accuracy as it relates to
data entry and program implementation -
- Excellent professional communication skills, particularly
written communication skills -
- Ability to succeed and enjoy working in a fast-paced, highly
dynamic environment with a proven skill set utilizing sound
judgment and creativity -
- Ability to maintain confidentiality around sensitive and
complex relationships and projects -
- Ability to work some evenings and weekends; and to travel to
the National Diversity in STEM conference for a week in October
-Desired Education and Experience -
- Bachelor's degree required, Master's degree preferred in
public, nonprofit, or business administration -
- At least 5 years of social sector work managing grant-funded
programs or projects, with experience on at least one multi-year
federal grant -
- 2+ years of experience in grant proposal development -
- Priority consideration will be given to candidates with
experience using the National Institutes of Health and National
Science Foundation reporting systems and familiarity with their
respective policies and procedures -Work Location, Expected Travel,
and Salary Range -
- Fully remote/work-from-home - -
- Travel throughout the United States will be necessary and will
include attendance at the annual NDiSTEM conference in October;
other travel may be required to deliver grant-funded programs.
-
- Occasional evening or weekend work -
- Salary Range $73,500 to $89,000 -The salary range outlined
above is for the state of California and represents the
organization's good faith -minimum and maximum range for this role
at the time of posting. The actual compensation offered to a
candidate will be dependent on a variety of factors including, but
not limited to, the candidate's experience, qualifications, and
location. -Benefits - -
- Health, dental, -vision, -& -life insurance plans - -
- 401(k) -Retirement -with company match -
- Professional Development Support -
- Generous PTO & Paid Holidays -
Keywords: SACNAS, San Jose , Manager, Grants Administration, Executive , San Jose, California
Didn't find what you're looking for? Search again!
Loading more jobs...