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Sr. Executive Assistant, EVP, Chief Operating Officer

Company: Cisco Systems, Inc.
Location: San Jose
Posted on: March 18, 2023

Job Description:

Sr. Executive Assistant - Cisco EVP, COO
What You Will Do:Cisco seeks a Sr. Executive Administrative Professional to provide support for the Executive Vice President and Chief Operating Officer.Core Responsibilities:Executive Calendar & Contacts: Maintain the integrity of Executive's calendar by managing time most effectively. Schedule approved priority meetings. Review daily schedule to ensure It reflects calendar guidelines and business priorities. Review daily meeting details to ensure agenda, pre-read and briefing are included, and required participants have accepted at least 48 hours in advance. Ensure timely resolution of calendar questions/conflicts and escalate to executive for guidance as needed. Proactively communicate calendar changes and approval requests with executive and core team in webex space. Facilitate weekly calendar meetings with core team to align on short and long-term priorities and prep.Executive Proxy & Correspondence: Act as proxy for communications and approvals; as authorized. Answer general questions; refer/redirect routine matters to other parties; as appropriate, and follow-up to ensure proper disposition. Resolve issues within specified policies and guidelines. Determine when executive action is required, provide insight and recommendation(s) as appropriate.Executive Leadership Meetings & Events: Plan ahead to ensure effective and efficient management of executive leadership meetings & events. Throughout event planning, keep safety and health top of mind. Send meeting invites (well in advance) to block time on leadership team calendar. Partner with Global Events Team on budget and contract. Confirm optimal meeting rooms, hotel accommodations, meal locations, catering, IT support/requirements, team activities and giveaways, etc.Global Travel: Effectively manage global travel plan and logistics. Plan ahead to book flights, hotel accommodations, ground transportation, and arrange meals, etc. Coordinate travel plans with other leaders/support teams as needed.Executive Expense Reports: Manage timely processing of Cisco business expenses.Other Projects: Provide support on special projects as needed.Organizational Alignment & Relationship Building: Actively engage in Cisco's cross-functional network for Executive Administrative Assistants and lead the organization's community of EAs. Help onboard and mentor new EAs.
Who You Are:You leverage your strengths and exemplify behaviors that are critical to success in this role: * You have an agile mindset, are self-motivated and thrive in an ambiguous, fast-paced environment * You work well independently and collaborate successfully cross-functionally to achieve desired business outcomes * You bring positive energy and are natural at building trusted relationships across the organization with utmost integrity and professionalism* You think bigger/broader than the role itself. You challenge the status quo and provide a unique perspective on how we can do things differently. You leverage your strengths, share your ideas and champion change for continuous improvement. You think creatively and calmly when it comes to quick and unplanned changes in schedule or priorities * You excel at managing time, multi-tasking, connecting dots, understanding the big picture and demonstrating a high attention to detail * You are proactive, extremely organized, well prepared, and operate with a strong sense of urgency to all levels of inquiry * You communicate effectively (verbal & written) with all levels of Executive/Senior staff and stakeholders * You demonstrate tact, diplomacy and practical knowledge of company policies, practices and procedures * You are curious, have a strong business acumen, and exercise sound judgement and decision-making. You are trusted with highly sensitive and confidential matters/materials
Who You Will Work With:You will build strong partnerships with the ONEx leadership/support teams, business partners, as well as across Cisco's Executive Leadership Team. Also, with the Global Events Team, Global Travel Services, Workplace Resources, Catering, and Technical Support, etc.
What Are Minimum Role Requirements:* Executive Assistant (EA) or equivalent experience; 10+ years' experience in administrative environment. A minimum of 4+ years supporting at an SVP level or higher* Expert level knowledge of Windows desktop computer applications: Word, Excel, PowerPoint and SharePoint.Core competency in managing executive travel, email, calendar, and contact list* Preferred: BA/BS or equivalent experience; past work experience in the high-tech industry.
Why Cisco:At Cisco, each person brings their unique talents to work as a team and make a difference.Yes, our technology changes the way the world works, lives, plays and learns, but our edge comes from our people.* We connect everything - people, process, data and things - and we use those connections to change our world for the better.* We innovate everywhere - From launching a new era of networking that adapts, learns and protects, to building Cisco Services that accelerate businesses and business results. Our technology powers entertainment, retail, healthcare, education and more - from Smart Cities to your everyday devices.* We benefit everyone - We do all of this while striving for a culture that empowers every person to be the difference, at work and in our communities.Colorful hair? Don't care. Tattoos? Show off your ink. Like polka dots? That's cool. Pop culture geek? Many of us are. Be you, with us! #WeAreCisco

Keywords: Cisco Systems, Inc., San Jose , Sr. Executive Assistant, EVP, Chief Operating Officer, Executive , San Jose, California

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