Associate Director, Budgets & Analysis (JR 3122)

Company: PATH (People As
Location: San Jose
Posted on: March 17, 2023

Job Description:

JR 3122Associate Director, Budgets & AnalysisLos Angeles, CA 90004Salary: -$80,000 to $90,000/yr DOEDOQFull TimeExempt
PATH is seeking candidates with experience in budgets, analysis, and fiscal grant compliance to join our Finance Department's FGM team as a Associate Director, Budgets & Analysis. This position is based out of our Los Angeles community hub.
ABOUT OUR FGM TEAM The Finance Grants Management (FGM) team in our Finance Department manages all aspects of PATH's grants and contracts including invoicing, receivables collection, grant budgeting, grant budget tracking, reporting, and fiscal compliance.
WHAT IS AN ASSOCIATE DIRECTOR, BUDGETS & ANALYSISUnder the supervision of the Director of Budgets& Analysis, the Associate Director of Budgets & Analysis assists with the systematic implementation and oversight of PATH's day-to-day budget polices and procedures. Position Responsibilities: -

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• Budget Management
  
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  • Manage the logistics surrounding grand budget development and modification.
    
  • Coordinate budget renewals processes with the Director and programs' management.
    
  • Coordinate budget matters with PATH's donors and funders.
    
  • Create dynamic budget templates for agency use that are tailored to support the RFP and funding application process.
    
  • Set up new or revised budgets in alignment with PATH approved Intacct structure including transferring information to funder approved formats and ensuring formats are aligned to maintain efficient billing structures.
    
  • Review budgets for adherence to PATH policies, procedures, and funder requirements as well as cost effectiveness and make recommendations for changes as needed and/or appropriate.
    
  • Maintain centralized inventory and tracking of all grant budget changes and collaborate with the Contract Manager to ensure it is kept current.
    
  • Add new budgets and update budget modifications in Intacct.
    
    
    
  • Financial Analysis
    
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    • Prepare and update agency cost allocation schedules on a quarterly basis.
      
    • Coordinate information from Programs and Operations to update the Cost Allocation schedules including floor plans, staff seating assignments, changes in facility structures, etc.
      
    • Gather and analyze payroll data to update the position control log monthly.
      
    • Analyze budgets for data on staffing costs to support the monthly position control log management process.
      
    • Assist with and maintain the annual costs survey guide for personnel and operating costs budget allocations.
      
    • Develop professional ad hoc forecasting reports for funder and management requests.
      
    • Participate in budget discussions in program implementation meetings and collaborate with other departments to manage pertinent budget data.
      
    • Suggest spending improvements that increase funding utilization targets and savings for the organization.
      
    • Prepare ad hoc financial analysis of revenue and expenses by conducting monthly analysis and providing information on grant KPIs.
      
      
      
    • General
      
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      • Supervise the Revenue Cycle team/Finance Grants Specialists as assigned.
        
      • Other duties as requested by PATH management team which may include, but is not limited to, grant invoicing and assisting with fiscal compliance matters.
        
        
        
        WHAT YOU BRINGWe're looking for candidates that:
        
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        • Advanced Microsoft Excel skills, proficiency with Microsoft Word, and familiarity with the rest of the Microsoft Office Suite.
          
        • Advanced financial reporting skills.
          
        • Demonstrated ability to perform high level analysis.
          
        • Demonstrated ability to work with a complex non-profit chart of accounts.
          
        • High level of motivation and self-starting demeanor.
          
        • Strong organization, prioritization, time management, and muti-tasking skills, including the ability to coordinate multiple tasks and projects simultaneously and meet deadlines in a fast-paced, time-sensitive environment.
          
        • Ability to maintain and execute confidential and sensitive information according to HIPPA and all other applicable standards and conventions.
          
        • Professional demeanor.
          
        • Strong written and verbal communication skills.
          
        • Strong interpersonal skills including the ability to interact and build successful collaborative relationships with a diverse range of individuals at all organization levels. - -
          
          PREFERRED QUALIFICATIONS
          
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          • Experience in accounting, grant invoicing, budget and data management, or equivalent experience in a non-profit environment in Los Angeles County.
            
          • Familiarity with Sage Intacct accounting software.
            
          • Familiarity with various federal, state, county, and city grant financial requirements and systems.
            
            MINIMUM QUALIFICATIONS
            
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            • Bachelor's Degree in finance or accounting OR comparable work experience.
              
            • Five (5) years of experience in accounting, grant invoicing, budget and data management, or equivalent experience.
              
            • One (1) year experience supervising staff, managing performance, and performing leadership duties -
              
              MANDATORY REQUIREMENTSRegardless of qualifications, candidates must:
              
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              • Have employment eligibility verification
                
              • Have or be able and willing to obtain CPR/First Aid training
                
              • Provide proof of full COVID-19 vaccination
                
              • Successfully complete the following as a condition of hire:
                
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                • Tuberculosis Test
                  
                • Background Screening
                  
                • Drug Test
                  
                  
                  

Keywords: PATH (People As, San Jose , Associate Director, Budgets & Analysis (JR 3122), Executive , San Jose, California