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Assistant Project Manager

Company: Avison Young
Location: San Jose
Posted on: June 25, 2022

Job Description:

About You:You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team's common goal. You value personal and professional growth and are ready to take the next step in advancing your career.If this sounds like you, well, then you will love the culture at Avison Young!About Us:Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We've designed our corporate structure to best serve our clients by enhancing collaboration across our organization.Real estate can have an enormous positive impact on people's lives - and we're in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.We care about each other and we have each other's backs. This makes AY a great place to be a client, and a great place to work. We support the whole person and their complete wellness - economic, mental and physical - because what's best for our business comes from our people bringing their whole selves to work.Of course we love it here, but outsiders think we're pretty great too: Avison Young was awarded the prestigious America's Best Midsize Employers for 2022, presented by Forbes and Statista, Inc. We're proud to be regularly recognized for our team, services and culture and our team members enjoy comprehensive compensation and benefit programs. Through our customized work options, we give our people the flexibility to create a work environment that puts their overall well-being first. After all, we are powered by people.Assist Project Managers so that they can efficiently manage multiple projects. - Provide project support from design through completion of construction, including project organization. -Interact with all project team members as necessary to perform duties and to keep all parties informed. Assist with Project close out.

  • Assist PMs with projects of various types & sizes: Project set up, track contracts, task follow up, documentation and communications.
  • Schedule meetings using MS Outlook, send out updates & confirmations as necessary
  • Attend client meetings with PM and conduct meetings in PM's absence
  • Compose & distribute project meeting agendas & minutes
  • Maintain project schedules and follow-up as necessary to keep project on schedule
  • Maintain budget worksheet including contract and invoice tracking
  • Maintain project files on Dropbox or in PM software as required
  • Work with PM to prepare Requests for Proposal (RFP) for services and FF&E
  • Distribute and track RFP responses
  • Level RFP bids in Excel or PM software to compare prices
  • Prepare and follow-up on project punch list at end of project
  • Close out contracts and budget at end of project
  • Interface with client, vendors, consultants and contractors
  • Prepare marketing materials, pitch books, and RFP responses with PM's input
    • Proficient in Microsoft Word, Excel, Outlook, and Project, and Smart Sheet
    • AutoCAD a plus
    • Ability to read and comprehend architectural and engineering plans
    • Excellent organizational & interpersonal skills
    • HS Diploma or equivalent required.
    • College degree a plus
    • Degree in design or construction is a plus
    • Industry experience required
    • Valid Driver's License and ability to rent a car if needed to travel to sites not accessible by public transportation.Avison Young practices as an equal opportunity employer in all services locations around the world. -We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity. - -The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law. -For those requiring assistance with disabilities, information relating to the need for accommodation and accommodation measures will be addressed confidentially. - -Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. -Apply with us TODAY! -

Keywords: Avison Young, San Jose , Assistant Project Manager, Executive , San Jose, California

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