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Contract Manager

Company: HNTB
Location: San Jose
Posted on: November 22, 2021

Job Description:

What We're Looking For

Contract Managers are responsible for the administration of Program contracts. This is a leadership position but does not include direct staff reporting. plans, organizes, supervises, and coordinates the procurement by contract of consultants, public works design and construction, and coordinates and oversees contract administration activities. The Contract Managers are responsible for the oversight of General and Special Conditions of the contracts as well as contract specifications and are supported by Contracts specialists who assist with the development of the Contract documents and Contract language.

The Contract Managers assist each Project Manager in the following procedures:

  • Contract Interpretation and administration - ensure the client PMC team is properly interpreting and applying the contract requirements; ensure the contractor is complying with contract requirements and applying them correctly.
  • Dispute resolution - assist the project team and project manager in resolving informal disputes; support the program management and legal teams for resolution of formal disputes.
  • Contract Compliance - ensure the contractor is satisfying state and federal contract compliance, and contract requirements relating to insurance, bonding, subcontracting, and key personnel and required personnel participation.
  • Communication protocols - enforce proper communication and documentation requirements and protocols, between the contracting parties, especially regarding written communication, meeting minutes, written waiver, and proper notices. Draft all correspondence and shepherd all letters transmitted to and from the project team.
  • Pay Applications - Review all payment applications for compliance with payment provisions and proper documentation, such as lien releases, certifications, and project reporting.
  • Authorizing Documents - Review Change Directives, Field Directives, Allowance distribution, Nonconforming Work acceptances, written waivers, and Change Orders for contract compliance.
  • Change Management - evaluate changes and claims for procedural compliance and merit. Work with project controls manager for determining cost and schedule impacts.
    Preferred Qualifications and Skills:
    • Involves complex document interpretation, analysis, problem solving, and communication
    • Project leadership role requiring engagement with and providing direction to all other project managers and staff
    • Demonstrates a high level of initiative and proactiveness in mitigating risks and recognizing resolutions
    • Decision making ability that may have an impact on policies, procedures or the achievement of strategic goals; projects costs and risk exposure
    • Excellent writing, editing, verbal, and presentation skills

      What You'll Need

      Essential Responsibilities:
      • Provides support on resolving project issues, including application of contract provisions, working with technical experts, and making recommendations for strategies and solutions for resolution. Draft and co-draft technical memos, policy papers, and issue analysis codifying recommendations, contract position taken, or resolution documents.
      • Reviews correspondence works with various members of the project team and the owner to develop responses and propose and draft responses.
      • Oversees the project team's review of technical and administrative submittal responses, participates in meetings, reviews reports and minutes, and coordinates project communication utilizing a variety of methods.
      • Assists in the resolution of potential change orders, change orders, dispute resolution, and provide claims, formal dispute, and litigation support.
      • Performs administrative audits, including both process and product audits. Identifies procedural noncompliance and nonconforming work, opportunities for improvement, and necessary corrective and preventative actions.
      • Reviews and audits of subcontracts, insurance and bonding provisions and subcontracting procedures.
      • Mentors and trains the project team on contract interpretation and application of contract policies and requirements, proper communication and documentation, and risks and liabilities related to project roles and responsibilities.
      • Other duties as assigned.
        Minimum Qualifications:
        • Bachelor's Degree in Business, Engineering, Construction Management. Legal Studies or related field
        • 5 years project management, contract drafting and negotiation, construction claims resolution or similar experience
        • In lieu of Juris Doctor degree, 10 years of experience in project management, contract drafting and negotiation, construction claims resolution or similar experience
          Additional Information

          Click here for benefits information: HNTB Total Rewards

          Click here to learn more about EOE including disability and vet

          Visa sponsorship is not available for this position.

          R-06118 Full Time #KD

          About Us

          At HNTB, we are harnessing the power of collaboration and innovation to establish a new vision for the future of mobility across our country. You don't have to look far to see our impact. For more than a century, HNTB's spark has connected people and places, expanded opportunity, and left a lasting impact on our communities. Our culture of integrity and inclusion, combined with groundbreaking solutions, has affirmed our reputation and positioned our firm as the industry leader in delivering extraordinary value.

          When you join HNTB, you are joining an employee-owned firm founded on the values of integrity, collaboration, personal accountability, respect for others, and the development of all employees. We are committed to the continual improvement of an inclusive and diverse workplace. We encourage our employees to bring their whole and authentic selves to work, provide them a meaningful welcoming environment where they are valued, celebrated and respected. Diversity of thought and unique perspectives drives innovation, engagement and retention, which makes HNTB better and brings value to our clients and our communities.

          HNTB Corporation is an Affirmative Action and Equal Opportunity Employer.

          HNTB does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, genetic information, citizenship status, or other status protected by law. We will provide reasonable accommodations for qualified individuals with a disability where appropriate.

          Reasonable Accommodations - If you are an individual with a disability or limited English proficiency and need assistance or an accommodation, please email or call .

          Work Authorization

          In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law).

          Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry level positions.
          • HNTB participates in E-Verify
          • Know your rights: Right to Work

Keywords: HNTB, San Jose , Contract Manager, Executive , San Jose, California

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