Administrative Assistant for a Excellent Company

Location: San Jose
Posted on: April 17, 2024

Job Description:

Administrative Assistant General Purpose:

Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.

Main Job Tasks and Responsibilities

?answer, screen and transfer inbound phone calls

?receive and direct visitors and clients

?general clerical duties including photocopying, fax and mailing

?maintain electronic and hard copy filing system

?retrieve documents from filing system

?handle requests for information and data

?resolve administrative problems and inquiries

?prepare written responses to routine inquiries

?prepare and modify documents including correspondence, reports, drafts, memos and emails

?schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors

?prepare agendas for meetings and prepare schedules

?record, compile, transcribe and distribute minutes of meetings

?open, sort and distribute incoming correspondence

?maintain office supply inventories

?coordinate maintenance of office equipment

?coordinate and maintain records for staff, telephones, parking and petty cash

Education and Experience

***MINUMUM OF 2 YEARS OF RECENT PROFESSIONAL ADMINSTRATIVE ASSISTANT EXPERIENCE***

?MS Office, computer skills and knowledge of relevant software

?knowledge of operation of standard office equipment.

?knowledge of clerical and administrative procedures and systems such as filing and record keeping

?knowledge of principles and practices of basic office management

Key Competencies

?communication skills - written and verbal

?planning and organizing

?prioritizing

?problem assessment and problem solving

?information gathering and information monitoring

?attention to detail and accuracy

?flexibility

?adaptability

?customer service orientation

?teamwork

Company offers:

Health, Dental, Vision, K

Great Work/Life balance

Great growing team We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , San Jose , Administrative Assistant for a Excellent Company, Administration, Clerical , San Jose, California