Office Manager
Company: Rocketship Public Schools
Location: San Jose
Posted on: September 21, 2023
Job Description:
At Rocketship Public Schools, we believe in the infinite
possibility of human potential.We believe that every student
deserves the right to dream, to discover, and to develop their
unique potential. And it is our responsibility and our privilege to
unleash the potential inside every Rocketeer we serve. Our
non-profit network of public elementary charter schools propels
student achievement, develops exceptional educators, and partners
with parents who enable high-quality public schools to thrive in
their community. We are a collective of parents, teachers, leaders,
and students working together to transform the future for
underserved communities across our country. At Rocketship Public
Schools, we are unleashing potential.Position SummaryRocketship is
hiring for the position of Office Manager (OM) for a Rocketship
school. The Office Manager is the first point of contact for
parents and students when they come to school, as well as a
resource to the school community. The Office Manager should always
exhibit professionalism, treat people with respect, and be firm but
compassionate in how they address the day-to-day challenges of a
rigorous and purposeful school.Essential Functions:
- Enrollment, Student Information, and Attendance
- Build strong working relationships with parents and
families
- Create and maintain complete and current student cumulative
files
- Enter student information into our student information system
and keep this information up-to-date throughout the school year as
enrollment or information changes
- Manage the Attendance process including contacting absent
parents on a daily basis
- Coordinate the school's truancy process and communicate with
parents as needed
- Administer Independent Study process for students with planned
absences
- Collect doctor's notes and excused absence notes from parents
for absentee documentation
- Work with current parents to solve problems and prevent student
attrition
- Health, Safety and Discipline
- Maintain emergency medical and contact information for all
students
- Maintain complete and current immunization records for all
students
- Administer basic first aid, distribute medication, maintain
injury reportsBe knowledgeable of all content in school safety
binder, including emergency procedures
- Report all injuries and other school incidents to Human
Resources
- Supervise students sent to the office for discipline and health
reasons
- Meals, Finance and Facilities
- Collect payments from parents
- Manage collection of free/reduced-lunch application forms from
all families during the school year
- Collect lunch, uniform sales money from parents and provide
receipts for payments
- Assist in managing and reporting day-to-day facilities
problems
- Execute responsibilities related to emergency situations as
assigned by the Principal
- ISE/Special Education
- Act as intermediary to communicate written or oral information
given by parents to the ISE team
- Ensure that all documents delivered or messages received are
immediately given to ISE
- Maintain confidentiality regarding ISE students who receive
special education services
- Partner with ISE Specialists on a school site to arrange IEP or
ISE meetings
- Administrative
- Perform general clerical duties including answering phones,
taking and distributing messages, sorting mail, translate documents
from English to Spanish and prepare general correspondence
- Facilitate arrangements for school activities, logistics,
teacher development, parent development and other activities
- Provide support to the Principal and teachers as necessaryUse
automated telephone system to send out school information as
necessary
- Act as an interpreter, when necessary, in whole-school
functions and smaller meetingsQualifications:
- Spanish/English bilingual fluency required, with excellent
written and oral communication skills
- Knowledge and cultural competence of the local student and
parent community
- Highly developed interpersonal skills using tact, patience, and
courtesy
- Effectively prioritize and juggle multiple concurrent
projects
- Comfort in a start-up environment and ability to work
independently with minimal direction
- Ability to use a variety of software programs and quickly learn
new ones
- Managerial skills preferred$70,400 - $80,400 a yearPhysical
Demands:The physical demands described here are representative of
those that must be met by an employee to successfully perform the
essential functions of this position. Reasonable accommodations may
be made to enable individuals with disabilities to perform the
functions. While performing the duties of this position, the
employee is regularly required to talk, hear, and communicate with
both adults and children. The employee frequently is required to
use hands or fingers, handle or feel objects, tools, or controls.
The employee is frequently required to stand; walk; sit; and reach
with hands and arms. The employee must occasionally lift and/or
move up to 50 pounds and occasionally climb ladders. Specific
vision abilities required by this position include close vision,
distance vision, and the ability to adjust focus. The noise level
in the work environment is moderate to
high.Compensation:Commensurate with qualifications and experience,
plus excellent health and wellness benefits, 403b retirement plan,
flexible spending account (FSA), and generous paid time off.
Rocketship Public Schools provides equal employment opportunities
(EEO) to all employees and applicants for employment without regard
to race, color, religion, gender, sexual orientation, national
origin, age, disability, genetic information, marital status,
amnesty, or status as a covered veteran in accordance with
applicable federal, state and local laws. Rocketship Public Schools
complies with applicable state and local laws governing
non-discrimination in employment in every location in which the
company has facilities. This policy applies to all terms and
conditions of employment, including, but not limited to, hiring,
placement, promotion, termination, layoff, recall, transfer, leaves
of absence, compensation, and training.Rocketship Public Schools
expressly prohibits any form of unlawful employee harassment based
on race, color, religion, gender, sexual orientation, national
origin, age, genetic information, disability, or veteran status.
Improper interference with the ability of Rocketship Public
Schools' employees to perform their expected job duties is
absolutely not tolerated. Click here for our. For questions,
concerns, or complaints, please contact Human Resources.
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Keywords: Rocketship Public Schools, San Jose , Office Manager, Administration, Clerical , San Jose, California
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