Office Receptionist

Company: PizanoLaw, P.C.
Location: San Jose
Posted on: September 22, 2022

Job Description:

Receptionist Job Description PizanoLaw, P.C., a boutique immigration law office, seeks to hire a full-time bilingual (Spanish and English) receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist's duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Receptionist's duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards. Responsibilities Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep inventory of stock Update calendars and schedule meetings Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing Skills Must be fluent in Spanish--written and spoken Proven work experience as a Receptionist, Front Office Representative or similar role Proficiency in Microsoft Office Suite Hands-on experience with office equipment (e.g. fax machines and printers) Professional attitude and appearance Solid written and verbal communication skills Ability to be resourceful and proactive when issues arise Excellent organizational skills Multitasking and time-management skills, with the ability to prioritize tasks Customer service attitude High school degree; additional certification in Office Management is a plusThe position offers paid health insurance, paid dental insurance, paid vision plan, paid time-off, 401K retirement plan with matching company contributions (waiting period applies), discretionary bonuses and competitive salary commensurable with experience.Interested candidates please submit resume.Job Type: Full-timeJob Type: Full-timeBenefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insuranceSchedule: 8 hour shiftSupplemental pay types: Bonus pay

Keywords: PizanoLaw, P.C., San Jose , Office Receptionist, Administration, Clerical , San Jose, California