Senior Administrative Assistant - Hybrid - Minnetonka, MN

Company: UnitedHealth Group
Location: San Jose
Posted on: June 24, 2022

Job Description:

UnitedHealthcare is a company that's on the rise. We're expanding in multiple directions, across borders and, most of all, in the way we think. Here, innovation isn't about another gadget, it's about transforming the health care industry. Ready to make a difference? Make yourself at home with us and start doing your life's best work.(sm) The Senior Administrative Assistant will support the Government Programs Pharmacy Leadership Team, which includes executives at the SLT level and below in a fast-paced working environment. This position will also have BSL (Business Segment Liaison) responsibilities including - new hire onboarding/offboarding, equipment ordering and set-up, software purchases, office supply ordering. This is a hybrid role and open to telecommuters. If you are located near Minnetonka, MN, you will have the flexibility of a hybrid work schedule, commuting to the office 2-3 days per week and working from home to maximize on-site team collaboration. Primary Responsibilities:

• Answering the phone
• Drafting communications and program documents
• Maintaining calendars and setting up and coordinating logistics for meetings
• Making travel arrangements
• Copying, faxing, greeting visitors, setting up files, tracking expenses, and coordinating building and equipment maintenance
• Other projects and duties as assigned - You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. Required Qualifications:
  • High school education or equivalent experience
  • 2 years of experience in an administrative office role supporting company leaders (i.e., executive administrator, administrative assistant, office manager, office assistant or other related position)
  • Proficient in Microsoft Office tools including:
    • Microsoft Excel (creating and managing employee lists, managing simple hierarchies, schedules and budgets)
    • Microsoft Word (creating, editing and formatting documents, creating flyers)
    • Microsoft PowerPoint (creating and editing slides)
    • Microsoft Outlook (sending and managing email, creating calendar invites and managing site director's calendar)
    • Microsoft Teams (setting up virtual meetings using Microsoft Teams, using Teams to send chat messages and using Teams channels to post updates for our staff)
    • Ability to travel and/or host on-site visits (10% of the time)
    • Access to install secure high-speed internet (minimum speed 5 download mps and 1 upload mps) via cable/DSL in home
    • Designated quiet workspace in your home (separated from non-workspace areas) and has the ability to be secured to maintain Protected Health Information (PHI) and/or Protected Information
    • Full COVID-19 vaccination is an essential job function of this role. Candidates located in states that mandate COVID-19 booster doses must also comply with those state requirements. UnitedHealth Group will adhere to all federal, state and local regulations as well as all client requirements and will obtain necessary proof of vaccination, and boosters when applicable, prior to employment to ensure compliance. Candidates must be able to perform all essential job functions with or without reasonable accommodation Preferred Qualifications:
      • SharePoint experience
      • Project Management Certification
      • Experience in administrative role in a mid-sized or large company or for a complex, matrixed, regional, national or global organization Soft Skills:
        • Excellent oral and written communication skills
        • Excellent organization, proofreading, and teamwork skills
        • Ability to proactively anticipate unexpected or unplanned situations
        • Ability to Schedule/Coordinate meetings/travel arrangements/events/team calendars
        • Ability to attend meetings and assist with note taking and coordinate actionable items/take-aways
        • Ability to be involved with multiple initiatives/tasks simultaneously
        • Ability to work independently and to work under pressure at times to handle a wide variety of activities and confidential matters with discretion
        • Exceptional attention to detail
        • High degree of personal integrity and strong interpersonal skills To protect the health and safety of our workforce, patients and communities we serve, UnitedHealth Group and its affiliate companies require all employees to disclose COVID-19 vaccination status prior to beginning employment. In addition, some roles and locations require full COVID-19 vaccination, including boosters, as an essential job function. UnitedHealth Group adheres to all federal, state and local COVID-19 vaccination regulations as well as all client COVID-19 vaccination requirements and will obtain the necessary information from candidates prior to employment to ensure compliance. Candidates must be able to perform all essential job functions with or without reasonable accommodation. Failure to meet the vaccination requirement may result in rescission of an employment offer or termination of employment. Careers at UnitedHealthcare Medicare & Retirement. The Boomer generation is the fastest growing market segment in health care. And we are the largest business in the nation dedicated to serving their unique health and well-being needs. Up for the challenge of a lifetime? Join a team of the best and the brightest to find bold new ways to proactively improve the health and quality of life of these 9 million customers. You'll find a wealth of dynamic opportunities to grow and develop as we work together to heal and strengthen our health care system. Ready? It's time to do your life's best work.(sm) *All Telecommuters will be required to adhere to UnitedHealth Group's Telecommuter Policy. Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law. UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.

Keywords: UnitedHealth Group, San Jose , Senior Administrative Assistant - Hybrid - Minnetonka, MN, Administration, Clerical , San Jose, California