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Office Administrator

Company: Strongman Real Estate Services
Location: San Jose
Posted on: December 5, 2019

Job Description:

We are a small construction company located in the Willow Glen area of San Jose. The ideal candidate will be in charge of the organization and efficiency of daily office operations. These included scheduling client jobs and work orders and communicating with real estate agents and Property Managers. You will be responsible for completing all routine office tasks in a professional and timely manner. The ability to work effectively in an independent environment is critical. Success will depend on your level of expertise in Microsoft Office Suite software and Quickbooks. Responsibilities

  • Manage all office duties involving dispatching staff to jobs and to ensure effective communication both internally and externally with clients
  • Provide quotations and bids with input from management
  • Obtain city and county permits required by jobs as necessary
  • Maintain expense journals and log expenses in Quickbooks
  • Supervise the maintenance of office areas, equipment, and facilities
  • Interact in person with staff on schedules, clients for job updates by phone and management as needed
  • Create procedures for operations not yet documented
    • Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) and Quickbooks
    • Excellent written and verbal communication skills
    • Ability to multi-task, organize, and prioritize work
    • Excellent time management discipline
    • AA degree minimum

Keywords: Strongman Real Estate Services, San Jose , Office Administrator, Administration, Clerical , San Jose, California

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