Payroll Administrator
Company: Robert Half
Location: Fremont
Posted on: February 18, 2026
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Job Description:
Job Description Job Description We are looking for an
experienced Payroll Administrator to oversee payroll operations in
Fremont, California. This role requires a detail-oriented
individual with a strong background in payroll management, account
reconciliations, and compliance with multi-state regulations. The
ideal candidate will ensure accuracy and efficiency in payroll
processes while supporting related financial tasks.
Responsibilities: • Process full-cycle payroll for a workforce of
approximately 240 employees, including 100 contract staff. • Manage
multi-state payroll operations to ensure compliance with varying
state regulations. • Conduct thorough reconciliations of accounts,
including credit card transactions, bank statements, and ledger
balances. • Verify the accuracy of payroll data and resolve
discrepancies promptly. • Handle payments reconciliation and ensure
timely processing of employee compensation. • Maintain and renew
business licenses, monitor sales tax obligations, and oversee
insurance documentation. • Utilize ADP Workforce Now and NetSuite
for payroll processing and financial reporting. • Prepare detailed
reports on payroll activity and account reconciliations for
management review. • Collaborate with internal teams to address
payroll-related inquiries and provide support. • Ensure adherence
to company policies and government regulations in all payroll
activities.• Minimum of 2 years of experience in payroll
administration, including full-cycle payroll. • Proficiency in
multi-state payroll processing and familiarity with compliance
requirements. • Expertise in using ADP Workforce Now and NetSuite
for payroll and financial tasks. • Strong skills in account
reconciliations, including bank, credit card, and ledger accounts.
• Demonstrated attention to detail and ability to ensure data
accuracy. • Experience managing payroll for medium-sized
organizations (101-500 employees). • Knowledge of sales tax,
business licenses, and insurance-related processes. • Excellent
organizational and communication skills to manage multiple
priorities effectively.
Keywords: Robert Half, San Jose , Payroll Administrator, Accounting, Auditing , Fremont, California
