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America's Travel Service Manager

Company: Cisco
Location: San Jose
Posted on: November 25, 2022

Job Description:

What You'll Do

Travel services provide optimized, elite travel solutions value through standard purchasing tools, methods and terms aligned to Cisco's Procurement Policies while optimizing spend, cultivating strategic supplier relationships to drive performance, and digitally tightening compliance and controls through data and insights to mitigate risks.

Travel services consist of six sub-commodities: airlines, corporate cards, travel technology, ground transport, hotels, and travel agency.

In this role, you will be required to have a solid understanding of procurement operations and business challenges, and the ability to translate them into solutions.

Regional Relationship Management

  • Responsible for establishing and managing relationships with regional and global stakeholders and business functions to identify business requirements including legal, tax, finance, HR, etc.
  • Responsible for relationship with Corporate Aircraft Program suppliers which includes working closely with our CEO and Office of the CEO.
  • Partner with SAP Concur COE (Scrum Teams), Business Architecture and Country Enablement to translate business requirements into functional system design documentation.
  • Responsible for relationship with Card Payment provider in the region reducing delinquencies, increasing adoption and improving processes.
  • Track and analyse business function feedback to build new business requirements (e.g. surveys results, case management C-SAT, reported escalations or process exceptions).
  • Partner with Change Management to update documentation based on business functions/end-user feedback.
  • Identify end users/business profiles for targeted training and testing in the region.
  • Collaborate across regions and services to keep alignment and standardization.

    Regional Service Governance

    You will be responsible for managing the processes as part of the service in the region. You will also be responsible for regular reporting as part of Regional Travel Operational Service Review of the critical metrics which includes:
    • Current volume drives forecasted volume drivers (new release impact forecast), volume drive risk and concerns.
    • Regional quality of service which includes case metrics and plans improvement quality metrics, if applicable.
    • Productivity metrics including process cycle times, time to value, and capacity utilization.
    • Customer Experience reported from case management scoring and survey results.
    • All the metrics should be reported with category and business function's view with an actionable plan to align with global targets and benchmarks.
      You will be responsible for leading the resources who support travel and payment solution processes in the region including:
      • Current staffing model and future staffing model to align with service roadmap.
      • Govern physical & IT security with vendor providing service (access validation, assets, application data access).
      • Assessment of training progress and quality scores for new joiners.
        Responsible for validation of travel & payment process and controls accuracy in the region including:
        • Quality assessment of controls and processes (internal audits).
        • Processes specific to the regional requirements created and kept up to date.
        • Responsible for driving incremental process improvement to bring efficiency gains and reduce costs; all processes improvement should be planned and documented including benefit/value.
        • Implementation of new controls defined in partnership with Risk and Compliance COE.
          Regional Operational Readiness

          Responsible for preparing the regions for new Travel and Expense system releases, process changes and new controls including:
          • Capability assessment impact and benefit to the region and countries.
          • Identification of stabilization risks and mitigation plans.
          • Future staffing model including skills assessment and training plan.
          • Involvement in testing for documented business requirements and co-ordination with end users/business functions and stakeholders.
          • Documenting all changes in updated process maps and desktop procedures including audit procedures.
            Additional responsibilities and duties:
            • Reprioritize work with limited direction and complete additional projects/tasks as assigned
            • Benchmark processes and provide recommendations for improvements and standardization
              Who You'll Work With

              You will work closely with a wide variety of stakeholders and multi-functional teams (e.g. finance, invoicing, tax, risk, and compliance, category and supplier management) to execute Travel Services strategy in the regions, standardize and improve the service, and mitigate risk for Cisco.

              You will work closely with the Global Travel Service Owner supporting strategic oversight including craft, recommend, implement, administer, update and carry out policies and procedures.

              Your role will require you to partner closely with Global Procurement Category and Supplier managers on negotiations and contracts. Solid understanding of sourcing Air, Hotel and TMC including RFP, bidding process, contract pricing, and renewals.

              Who You Are

              You've got experience in leading domestic and international travel, SAP Concur T&E products, payments and expense programs, meetings management and relocations in the travel space in order to effectively implement, direct and lead spend across the company. You will direct operations, processes and implementation of Travel and all related services in the US, Canada and LATAM. You will indirectly lead a team of travel professionals from our vendor partners.
              • Bachelor's Degree at a minimum
              • Strong knowledge of end to end Global Travel management
              • Solid understanding of Travel and Expense KPI's
              • Ability to work with an Agile mindset
              • Travel or Meetings and Events industry qualification is desired (e.g. CIPS, GLP, CCTE, CMP)
              • Consistent record of success as a Travel/Meetings & Events Category Manager
              • European / Global experience considered a big plus
              • 7+ years of expertise in the travel industry, with demonstrated ability and technical expertise in all travel-related categories
              • Knowledge of international travel regulations, process, systems, customs and currencies
              • Knowledge of SAP Concur T&E reporting and processing
              • Working knowledge of MS Office and TMC/GDS/OBT solutions
              • Excellent communication (oral and written) and negotiation skills
              • Presentation skills - Ability to craft and handle documents as well as present to leadership at all levels
              • An analytical mind with strong business insight
              • Customer-focused approach
              • Ability to run P+L and track record leading global programs
                Why Cisco

                #WeAreCisco, where each person is unique, but we bring our talents to work as a team and make a difference. Here's how we do it.

                We embrace digital and help our customers implement change in their digital businesses. Some may think we're "old" (30 years strong!) and only about hardware, but we're also a software company. And a security company. A blockchain company. An AI/Machine Learning company. We even invented an intuitive network that adapts, predicts, learns and protects. No other company can do what we do - you can't put us in a box!

                But "Digital Transformation" is an empty buzz phrase without a culture that allows for innovation, creativity, and yes, even failure (if you learn from it.)

                Day to day, we focus on the give and take. We give our best, we give our egos a break and we give of ourselves (because giving back is built into our DNA.) We take accountability, we take bold steps, and we take the difference to heart. Because without diversity of thought and a commitment to equality for all, there is no moving forward.

                So, you have colorful hair? Don't care. Tattoos? Show off your ink. Like polka dots? That's cool. Pop culture geek? Many of us are. Passion for technology and world-changing? Be you, with us!

                Cisco COVID-19 Vaccination Requirements
                The health and safety of Cisco's employees, customers, and partners is a top priority. Our goal is to protect and mitigate the spread of COVID-19 infection for strong business resiliency during the pandemic. Therefore, Cisco may require new hires to be fully vaccinated against COVID-19 if the role requires business-related travel, meeting with customers/partners (including visiting third-party sites on behalf of Cisco), attending trade events, and Cisco office entry, unless otherwise prohibited by applicable law, and in countries where COVID-19 vaccination is legally required. The company will consider legally required accommodations/exceptions for medical, religious, and other reasons as per the requirements of the role and in accordance with applicable law. Additional information will be provided to candidates about the requirements and accommodation process at the offer time based on region.

Keywords: Cisco, San Jose , America's Travel Service Manager, Accounting, Auditing , San Jose, California

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