Company: Stanford Medicine
Location: San Jose
Posted on: May 15, 2022
The Division of Cardiovascular Medicine , within the Department
of Medicine, is seeking a Research Administrator 3 (RA3) who will
play an integral role in supporting faculty and fellows in all
financial and administrative aspects of research. The RA3 is
responsible for managing highly complex faculty portfolios,
including all tasks associated with pre-award and post-award
sponsored research activities - clinical trials and other sponsored
The ideal candidate will be experienced in managing research awards
and budgets, and will possess the following characteristics: strong
customer-service ethic; detail-oriented; excellent communicator and
team player; creative and resourceful; and will have the ability to
juggle multiple priorities and deadlines. The RA3 will be a key
member of the finance team and will have supervisory responsibility
for other members in the team.
- Prepare complex proposals within parameters of sponsored and
non-sponsored research guidelines. Oversee and communicate
submission process, both paper and electronic; resolve issues
relating to proposal preparation and submittal process.
- Develop, prepare, revise, and finalize project budgets, and
provide budget justification; obtain cost sharing commitment and
support. Serve as liaison and active partner between principal
investigators, Office of Sponsored Research, research groups, and
other departments; respond to sponsor inquiries; advise of new
- Collaborate with Office of Sponsored Research to ensure awards
are set up properly and cost sharing requirements are fulfilled;
initiate cost transfers.
- Review and approve expenditures, advise on post award spending
and commitment activity, and oversee compliance related to fund and
- Develop and communicate reports supporting project status;
create forecasting models, scenarios, and decision aides.
- Manage contract closeout process and audit inquiries; submit
final reports and certificates.
- Interpret complex university and government policies (FAR, Cost
Accounting Standards, Office of Management and Budget circulars,
sponsored guidelines, etc.) for project and university personnel
and help guide other staff in interpreting complex policies.
- Identify and implement process improvements. Participate in and
lead cross campus projects. Train and advise on issues requiring
specific technical expertise.
- Oversee and review work of other staff. Supervise, train and
mentor other staff.
- Serve as a resource on subject area to principal investigator
The job duties listed are typical examples of work performed by
positions in this job classification and are not designed to
contain or be interpreted as a comprehensive inventory of all
duties, tasks, and responsibilities. Specific duties and
responsibilities may vary depending on department or program needs
without changing the general nature and scope of the job or level
of responsibility. Employees may also perform other duties as
- Master's degree in accounting or finance with grants management
experience in an academic environment.
EDUCATION & EXPERIENCE (REQUIRED):
- Bachelor's degree and five years of job related experience, or
combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Expert knowledge and fluency of governmental regulations (e.g.
FAR, A-21, A-110, A-133, CAS).
- Knowledge and ability to understand, interpret, and communicate
university policies and procedures.
- Excellent oral, written, and communication skills.
- Excellent analytical skills; demonstrated proficiency in Excel
and web-based tools.
- Strong accounting skills; knowledge of accounting
- Knowledge of procurement needs, including solesourcing, cost
analyses, vendor requirements, and small business reporting.
- Strong knowledge of property management requirements related to
Stanford or non-Stanford title of equipment and fabrications.
- Expert in project management, including managing international
collaborations and complex multi-sub award contracts.
- Knowledge of personnel management, including proposing effort
for and training and hiring of students, post-doctorals, academic
appointments, regular staff, bargaining unit staff, and
consultants, along with the circumstances appropriate for each type
- Extreme attention to detail.
- Ability to review a proposal or manage a project with
understanding of the overall scope and goal of each sponsored
- Excellent time management and organizational skills.
CERTIFICATIONS & LICENSES:
- Cardinal Curriculum I and II must be completed to remain in
- Certified Accountant or Auditor, MBA, project management
certification, or similar credential desired.
- Frequently sit, grasp lightly, use fine manipulation and
perform desk-based computer tasks, lift, carry, push and pull
objects weighing up to ten pounds.
- Occasionally stand, walk, grasp forcefully, use a telephone,
write by hand and sort and file paperwork or parts.
- Rarely lift, carry, push and pull objects weighing 11-20
Consistent with its obligations under the law, the University will
provide reasonable accommodation to any employee with a disability
who requires accommodation to perform the essential functions of
his or her job.
- Interpersonal Skills: Demonstrates the ability to work well
with Stanford colleagues and clients and with external
- Promote Culture of Safety: Demonstrates commitment to personal
responsibility and value for safety; communicates safety concerns;
uses and promotes safe behaviors based on training and lessons
- Subject to and expected to comply with all applicable
University policies and procedures, including but not limited to
the personnel policies and other policies found in the University's
Why Stanford is for You
Imagine a world without search engines or social platforms.
Consider lives saved through first-ever organ transplants and
research to cure illnesses. Stanford University has revolutionized
the way we live and enrich the world. Supporting this mission is
our diverse and dedicated 17,000 staff. We seek talent driven to
impact the future of our legacy. Our culture and unique perks
empower you with:
- Freedom to grow. We offer career development programs, tuition
reimbursement, or audit a course. Join a TedTalk, film screening,
or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous
time-off, and family care resources.
- A healthier you. Climb our rock wall, or choose from hundreds
of health or fitness classes at our world-class exercise
facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails,
- Enviable resources. Enjoy free commuter programs, ridesharing
incentives, discounts and more.
Stanford is an equal employment opportunity and affirmative action
employer. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, disability,
protected veteran status, or any other characteristic protected by
As an organization that receives federal funding, Stanford
University has a COVID-19 vaccination requirement that will apply
to all university employees, including those working remotely in
the United States and applicable subcontractors. To learn more
about COVID policies and guidelines for Stanford University Staff,
- Schedule: Full-time
- Job Code: 4483
- Employee Status: Regular
- Pay Grade: I
- Requisition ID: 93433 As an organization that receives federal
funding, Stanford University has a COVID-19 vaccination requirement
that will apply to all university employees, including those
working remotely in the United States and applicable
subcontractors. To learn more about COVID policies and guidelines
for Stanford University Staff, please visit
Keywords: Stanford Medicine, San Jose , Research Administrator, Accounting, Auditing , San Jose, California
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